A 2,500-person tech company’s recruiting team now closes its top candidates faster.
We rebuilt how offers get made, from approvals to the comp conversation, so recruiters spend their time on the people they want to hire.
The system fills in the admin. Recruiters spend their minutes on the judgment calls, and complex offers get the extra time they need.
Every offer meant piecing it together by hand.
- 30–40 tabs open per offer, across tools and docs: Greenhouse, Workday, comp sheets, Confluence.
- Every handoff meant re-finding addresses and notes, then chasing a long chain of approvals by hand.
- A 40+ candidate cohort could take a full day just to route.
Built to be kept, not just kept running.
Built to be kept.
Documentation and walkthrough videos shipped with the handoff, so the recruiting team could run all three workflows without us.
Right-fit mapping.
Mapped the offer process end to end, every step, person and team involved, before building anything.
One system, not another tool.
Centralized inside the Slack recruiters already used, instead of adding a 41st tab.
Three workflows, one Slack agent.
The agent checks the offer, preps the recruiter, and keeps comp and equity guidance consistent. One flow in Slack replaces thirty tabs.
About 35 hours back every cohort, spent on the candidates who matter.
Every cohort, the recruiting team gets back a full work week. That’s a week of calls with top candidates, selling the role, and closing the people they’d been hoping to land. The admin runs underneath. Recruiters get to do what they were hired for: find and win great people.
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